QME record review software compared
Short version: 9 tools publish a price a QME can act on. On an 806-page file (the size implied by CWCI's average excess-page charge), the per-page tools cost $40.30 to $137.02, and the monthly plans cost $99 to $299 if that file is your only one that month. Pick per-page pricing at low volume, an allowance or seat at high volume, and in every case check that the output cites the page each line came from.
Limits: Prices, turnaround and features come from each vendor's own website, read on 2026-11-12. We did not send any vendor a real file, so turnaround and quality are the vendors' claims. Nothing here is billing or legal advice.
9 tools, dated, with the cost of 1 heavy file
"806-page file" is the cost to process that file once at the vendor's entry price, before any discount. For monthly plans it assumes the file is the only one that month, which is the worst case; the calculator spreads the fee over your real volume.
| Tool | Pricing model | Published price | 806-page file | Speed claimed | Trial | BAA or security stated | Source, date |
|---|---|---|---|---|---|---|---|
| Medrecords AI (ours) | Per deduplicated page, credits never expire | 10 cents; 8 cents at 100,000 credits; 5 cents at 500,000; report $10 | $80.60 or less (duplicates free) | About 1 hour per case | 7 days, 1 case, up to 1,000 pages, no card, after a demo | SOC 2, HIPAA, BAA at signup | our page, 2026-11-12 |
| Doqtor | Per page, no minimum | 10 cents | $80.60 | Under 10 minutes | First case free, no card | HIPAA, BAAs where required | doqtor.io, 2026-11-12 |
| OctopusLM | Per page, prepaid top-ups | 10 cents; 5 cents with $300; 4 cents with $4,000 | $80.60, or $40.30 on the $300 top-up | Not stated | 1,000 free pages | Not stated on pricing page | octopuslm.co, 2026-11-12 |
| InPractice | Page packs, credits never expire | $150 for 1,000 pages down to $7,000 for 100,000 | $120.90 (pack minimum $150) | About 3 seconds a page | Not stated on pricing page | Not stated on pricing page | inpractice.ai, 2026-11-12 |
| Trusted Summaries | Per page | 15 cents | $120.90 | About 1 second a page | 250 free pages | BAA for enterprise and covered entities; SOC 2 Type II stated | trustedsummaries.com, 2026-11-12 |
| IME Coach | Per page with a monthly minimum, or report credits | 17 cents, $99 minimum; $229 for 3 reports | $137.02 | Not stated | First report free | HIPAA safeguards; BAA with AWS | imecoach.com, 2026-11-12 |
| MediScan | Monthly page allowance | $169 for 1,200; $445 for 3,500; $665 for 10,000 | $169 (Starter) | Not stated | 15 days | BAAs available; SOC 2 audits | mediscan.ai, 2026-11-12 |
| InjuryMgmt | Monthly page allowance | $99 for 1,500; $249 for 5,000; 5 cents after | $99 (Review) | Not stated | 200 pages free | HIPAA Google Cloud; BAA available | injurymgmt.com, 2026-11-12 |
| QME Copilot | Flat seat, unlimited cases | $199 founding (first 25 seats); $299 standard | $299 (1 file that month) | Not stated | 14 days, card charged day 15 | Runs on 1 Mac; records never upload | qmecopilot.com, 2026-11-12 |
What each tool hands you
A QME needs 3 things from software: a dated list of encounters, a page reference on every line, and a record list you can reconcile with the declarations. Here is what each vendor says it returns.
| Tool | Output named on its site | Page reference on each line | Record list |
|---|---|---|---|
| Medrecords AI (ours) | Chronology, summary, missing-records list, record Q&A, report drafted from your notes | Yes | Yes |
| Doqtor | Chronology, narrative summary with citations, body part and provider extraction, Word export | Yes (citations) | Yes, "every record reviewed" in every export |
| OctopusLM | Narrative summary and dated chronology, Word and Excel | Yes, "every line" | Not stated |
| InPractice | Chronology, SOAP-format visit summaries, 1-page narrative in Word | Click-through to source documents | Not stated |
| Trusted Summaries | Linked PDF bundle with records appended and an index, editable Word draft | Yes, source-linked | Yes, document index |
| IME Coach | Record summary and report draft | Not stated on pricing page | Not stated |
| MediScan | Narrative case summary, visit summaries, chronology | References to original pages | Not stated |
| InjuryMgmt | Record review summaries | Not stated on pricing page | Not stated |
| QME Copilot | Review of Medical Records draft, provider directory, encounter timeline, imaging, medications, prior med-legal opinions | Page-by-page sign-off trail | Provider directory |
"Not stated" means the pages we read didn't say. It does not mean the tool lacks the feature; ask in the trial.
The catch with each tool
- Medrecords AI (ours): no person prepares the file, the trial needs a demo first, and there is no self-serve public API.
- Doqtor: dictation is a separate monthly add-on with no price shown.
- OctopusLM: says duplicate pages are billed like any other page, so a file with many repeats costs more than its unique pages.
- InPractice: the smallest pack is $150, so a single short file still costs $150 up front, though unused pages never expire.
- Trusted Summaries: 15 cents with no volume tier on the page we read.
- IME Coach: highest per-page rate here, with a $99 monthly minimum.
- MediScan: you pay the plan fee in slow months too.
- InjuryMgmt: each case is capped at 3,000 pages and 100 MB; split bigger files.
- QME Copilot: 1 seat is locked to 1 Mac, no Windows at launch, and it is built for record sets of 200 to 2,000 pages.
What to check in any tool's output before you rely on it
- Page count. The tool's count of pages received should match the parties' declarations within a page or 2. A big gap means it skipped files or split them.
- 10 random lines. Open the cited page for 10 lines picked at random. Each must say what the line says, with the right date.
- Negatives. Find 3 "denies" or "no evidence of" findings in the record. Check the tool didn't flip them.
- Handwriting and faxes. Find the worst page in the file and see what the tool did with it. Silence is worse than "illegible".
- Prior injuries. Apportionment turns on records from before the date of injury. Check the tool kept them in date order rather than dropping them as irrelevant.
That check is your Labor Code 4628(c) review of the excerpts, done in a fixed order. It takes far less time when every line carries a page reference.
Questions about QME record review software
What is the cheapest QME record review software?
On published prices, OctopusLM's $4,000 top-up (4 cents a page) and Medrecords AI at 500,000 credits (5 cents) are the lowest rates, but both need volume. For a single heavy file, InjuryMgmt's $99 plan or a 10-cent tool costs least.
Does any tool keep records off the internet?
QME Copilot says records stay on your Mac and never upload. The others are cloud tools; ask each for a signed BAA before you send a file.
Can I bill the $3.00 rate for pages a tool summarized?
That is a fee schedule and billing question, not a software one. Ask your biller; this site compares vendor costs only.